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Name of the Post

Deputy General Manager (Alumni Relations)

No. of Post

1 (one)

Tenure

On contract for a period of 5 (five) years which may be renewed based on performance

Category

Un-Reserved (UR)

Scale of Pay

Level 12, initial Basic Pay Rs. 78,800/-

Qualification

Master’s Degree with at least 60% marks preferably in Business Administration/Communications/Public Relations or related areas.

Experience

Minimum 12 years of overall work experience in reputed Academic Institution / Corporate / Armed Forces with at least 5 years in Managerial position in alumni engagement / programme development / project management / stakeholder engagement / client servicing / financial aid initiatives, community building / CSR, or a related field.

Key Responsibilities

DGM (Alumni Relations) is the primary point of contact between alumni and their alma mater. He/she should manage various aspects of alumni engagement, strengthen alumni relations and ensure that efforts align with the institution’s goals and objectives. The following are the key responsibilities:

· Alumni Engagement such as reunions, networking events, webinars, events, campaigns, initiatives and social media groups.

· Communication and Outreach including newsletters, social media, and personalized updates about institutional developments, achievements, and events. Maintenance of an alumni database, ensuring accurate records of contact information and alumni preferences.

· Event Planning and Coordination for events such as reunions, homecoming activities, and networking events. Execution of alumni events, oversee logistics, marketing, and follow-up for all alumni events.

· Fundraising and Support to promote the institution’s fundraising campaigns. Cultivate relationships with alumni donors and provide opportunities to contribute to the institution’s goals. Assist in identifying potential alumni who could be major donors or volunteers.

· Data Management and maintain an up-to-date database of alumni information (e.g., employment status, location, academic achievements). Provide regular reports and analysis of alumni engagement activities and trends.

· General Administration of day to day activities of alumni activities office. Creating annual calendar for events including, but not limited to, the annual general meeting, international, national and regional alumni meet, reunion and workshops. Preparing the annual budget, reports and other relevant documentation.

· Alumni Association and registration campaigns to grow the membership base of alumni association and secure payment of alumni membership fees. Overseeing all financial functions: preparing financial statements, budgeting, expense tracking and management.

· Planning and coordinating meetings, drafting agendas, circulating board papers, recording and finalizing minutes. Compiling the annual report and Board’s report for presentation to the shareholders. Liaising with the IT service provider to optimize and maintain the online membership-fee collection module. Partnering with banker to streamline and monitor fee-collection processes and resolve payment issues.

· Annual Alumni Awards: Compiling data for identifying suitable alumni for distinguished alumni awards and present it to the jury for consideration. Arrangements related to award function such as preparing citations, cash awards, travel and accommodation for awardees etc.

· Any other task(s) assigned by the institute.

Age Limit

50 years as on the last date of Publication of the Advertisement

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Interested candidates who fulfil the minimum eligibility criteria may apply online through the Recruitment Portal in the Institute website https://www.iimshillong.ac.in/careers/    

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Only Applications submitted Online through the Recruitment Portal along with submission of Documents by Post will be considered for further scrutiny.

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On Submission of the Online Form, an Application Number will be generated. All candidates are required to refer to the Application Number for future reference/correspondence and communication from the Institute.

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All Correspondence from the Institute including issuance of Call letter for Interview/Written Test/ Computer Test etc. to Shortlisted Candidates and issuance of Appointment letter to the Selected Candidate(s) shall be sent by Email only to the Email ID provided by the candidate concerned.

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Submission of Documents by Post (before 31 July 2026):

All candidates are required to print out the Online Application Form submitted in the Recruitment Portal and forward the same along with the following Self-Attested Documents:

(i) Payment Receipt (Note: Not Required for Women Candidate and Person with Disabilities)

(ii) Proof of Date of Birth

(iii) Caste Certificate (if belonging to SC, ST, NC-OBC category)

(iv) Educational Qualification Certificates

(v) Mark Sheets

(vi) Experience Certificates

(vii) 1 (one) recent passport size photograph with Full Name written at the back of the Photo.

(viii) Note: Candidates already in Government Service are required to forward the Online Application Form and Documents through Proper Channel or Submit NOC (No Objection Certificate) during Interview.

The above Documents should reach the “Chief Administrative Officer, IIM Shillong, Umsawli, Shillong – 793018, Meghalaya” in a Sealed Envelope to be Superscribed “Application for post of __________________” on or before 31 July 2026.

Documents received after 31 July 2026 and Incomplete Applications/documents will not be considered for scrutiny.

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Mere fulfilment of minimum eligibility criteria is not a claim for shortlisting/selection.

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The Institute may relax all or any of the requirements related to age, qualification and experience in exceptional and deserving cases.

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The Screening Committee may also adopt other criteria for screening the applications over and above the criteria.

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Relaxation in percentage of qualifying marks will be given upto 5% for SC/ST/PwD and upto 3% for NC-OBC candidates

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Relaxation in Age will be given upto 5 years for SC/ST/PwD and upto 3 years for NC-OBC candidates

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Shortlisted candidates for posts at Sl. No. 1 to 5 will be called for Interview and shortlisted candidates for the post at Sl. No. 6 & 7 will be called for Written Test/Computer Test as per recommendations of the Screening Committee constituted for the purpose. The decision of the Screening Committee is final.

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The Selection Criteria for the post at Sl. No. 6 & 7 will be based on the following:

(a) Relevance of Work Experience.

(b) Written test consisting of Subject Knowledge, English & Communication and Aptitude (Quantitative / Logical / Reasoning).

(c) Computer Test which may include Practical Computer Skill test in MS Office / relevant computer application/software etc. or Computer Knowledge Written Test.

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Results of Candidates Shortlisted & Venue for holding the Interview / Written Test / Computer Test will be notified on the website of the Institute.

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No TA/DA will be paid to candidates appearing for the Written/Computer test.

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No interim correspondence will be entertained from candidates regarding conduct and result of Interview/Written /Computer Test and reasons for not being called for Interview or Selection.

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Only shortlisted candidates will be communicated. If a candidate has not be communicated, she/he should assume that her/his application has not been shortlisted.

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Canvassing in any form will lead to disqualification.

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The Institute reserves the right to reject any/all applications without assigning any reason.

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The Institute reserves the right to fill or not to fill any or all the posts.

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Pay and Allowance are admissible as per Government of India rules and as per rules of the Institute.

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As per DOPT, Govt. of India orders, Pay protection may be considered for candidates working in Public Sector undertakings (PSUs), Central/State Universities, Semi-Government Institutions or Autonomous Bodies.

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Application fee for each post are as per the rates prescribed below:

a) Rs. 400/- (including GST) for General candidates

b) Rs. 200/- (including GST) for SC/ST and OBC candidates

c) Women Candidates and Person with Disabilities are exempted from payment of application fee

Application fee is non-refundable.

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The Last date for Submission of Online Application is 20 July 2026